Skills Library Competency Checklist Database - About - Instructions - Resources

About the Skills Library Database

The Skills Library CVTE Competencies Checklist provides online screens for tracking student attainment of the standards and competencies in the CVTE Frameworks. The database includes a checklist for tracking as students develop competencies in their CVTE program; a curriculum map screen for mapping out when the various strands, topics and standards/competencies will be taught; a lesson planning template; and related tools to support Exploratory programs, Safety Checklists, and more.

For technical support, questions, issues, suggestions, and for assistance with usernames/passwords and student lists, please email Jennifer Leonard at

Skills Library Database Overview (1 page PDF)

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CVTE Competency Checklist

What it is: The CVTE Competency Checklist is the heart of this database - the standards and competencies from your program's CVTE Frameworks, for each student enrolled in your program.

How Often: The competency checklist should be completed periodically for students enrolled in CVTE programs., after major lesson plans, units or projects are completed, or on a regular schedule monthly or quarterly. This checklist should be visited often enough to show student progress as skills and competencies are introduced and mastered, and often enough to show the range of study across the various strands and topics in the CVTE frameworks. At the end of each year (and periodically during the year) you can print the list on paper or as PDF for each student's portfolio.

What screens: There are several versions of the checklist. The "Grid" view - called Checklist 1C - Grid -- is most widely used. You can find this checklist screen from the home page.

Video: Using the Skills Library Database: This six-minute video introduces the checklist and some other basics about the database.

Creating Curriculum Maps

What is it: The curriculum map is a chart that shows which grades (or classes) study which competencies. This is a planning document, completed for each Chapter 74 or Perkins program.

How Often: This screen is completed once when a program is first approved. Teachers may want to revisit or update the curriculum map if the curriculum is updated. Teachers can view the curriculum map when starting to teach in a new program.

What screens: Look for the "Curriculum Map" screen on the navigation bar along the top of the Home Page or any page.

Video: Creating Curriculum Maps This 5-minute video provides an introduction to the Curriculum Map screens, along with an overview of the CVTE Frameworks and the structure of strands, topics, standards and competencies.

Entering Industry-Recognized Credentials

One of the goals of any CVTE program is to provide students with the opportunity to earn industry-recognized credentials. Attainment of credentials is one of the goals reported in state and federal reports, and an important item for the database. On the competency checklist screens, we have a "Strand C" that includes a list of certificates/credentials that students in your program might earn. When students earn a certificate or credential, teachers enter that information into the database.

On the Reports menu, you can view reports that tell you what credentials students are earning in the various CVTE programs. These may include basic safety credentials, including OSHA 10, First Aid, CPR and others. These may include food safety credentials for culinary and hospitality programs, technical certifications for computer and design programs; healthcare and early childhood education certifications, hours toward licensure and apprenticeship placement in the construction trades; and many other possible credentials and certificates.

Video: Using Skills Library to enter Industry-Related Credentials ---

PowerPoint Presentation: How_to_enter_credentials_in_SkillsLibrary.pptx

Lesson and Project Plan Template and Checklist 1C Custom Grid

Are you interested in looking at how lesson plans, units, projects and class outlines match up with the CVTE competencies? What CVTE competencies do students develop during a schoolwide Career Day or Communitiy Service Learning Day or a schoolwide Science Fair? What CVTE competencies did you focus on during your most recent classroom project? These database tools help with this match:

The Lesson and Project Plan Template is designed so that database users can create and save a lesson plan, project or class outline, and create a list of related competencies. Once a lesson or project is saved, you can use the Checklist 1C - CUSTOM GRID screen to evaluate students based on those competencies.

Video: Using the lesson and project planning template -

The CUSTOM GRID is a version of the competency checklist, similar to the regular version of the checklist, but customized to show a selected set of competencies, across a variety of strands and topics. You can view the competencies from a specific lesson plan or project (such as a Career Awareness lesson plan or the Science Fair project) or you can simply type or copy-and-paste a list of competenecies from elsewhere.

Video: Using Checklist 1C: the Custom Grid -

The SEARCHABLE COMPETENCIES LIST is another tool for looking at the list of standards/competencies. This screen simply lets you search the CVTE competencies to find any that contain a word or phrase. You can create a list of competencies and copy-and-paste to use in a document or other location.

SAFETY QUIZZES can be tracked using these features. Here is a PowerPoint presentation with suggestions: How to Track Safety Quizzes in Skills Library.

MPTVHS Exploratory

Class Lists/Class Profiles: Go to the REPORTS menu to view and print class lists and class profiles and to look up student schedules.

On the top of the REPORTS menu, choose Exploratory and the freshman class year and click to CONTINUE.

The class list/class profile report is highlighted at the top of the reports menu, as the first item you see.

You can also scroll down and view a set of reports numbered E1 to E6, focused on exploratory schedules and career interests.

Daily Exploratory Grades/Rubric: To enter grades for each day, click Exploratory - Madison Park on the navigation buttons along the top of the screen.

When the screen opens, choose the date (which is already set to today`s date) and your section, such as Carpentry Rotation 1.

Fill in attendance and grades, using a 100-point scale (1 to 100), for the four rubric categories, for each student and click SAVE. The lowest grade is a one (1).... a zero (0) means no grade and does not count in averages.

The attendance column is set, by default to P for present. Change to A for absent, TL for tardy or left early, or NC for no class, for days with all-school events, etc.

Daily and cumulative grades are automatically calculated. Teachers enter daily grades and attendance into Aspen. (And we use cumulative averages for report cards and exploratory points.)

Calendar: The exploratory rotation calendar is displayed on the Skills Library home page.

Using the Reports Menu

Video: Using the Reports Menu (5 minutes):